Article 1The terms used in this Ministerial Ordinance shall have the same meaning as those used in the Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc. (Act No. 117 of 1973, hereinafter referred to as the "Act").

Article 2The notification under Article 3, paragraph (1) of the Act shall be given by submitting to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment a completed written notice Form No. 1 setting forth the following matters.

Article 2-2Notification under Article 7, paragraph (1) of the Act shall be given by submitting to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment a completed written notice Form No. 1-2 setting forth the following matters.

Article 3A person who intends to obtain confirmation under the provisions of Article 3, paragraph (1), item (iv) of the Act shall submit a written request in advance to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment using the form listed in the middle column and the written confirmation listed in the right-hand column, corresponding to the category listed in the left-hand column of the following Table.According to the attached excel format we translated "joran" into "left-hand column" and "geran" into "right-hand column".sticky_note_2

Article 3-2A person who has obtained confirmation under the provisions of Article 3, paragraph (1), item (iv) of the Act shall, by the end of June of every fiscal year, submit a written report using Form No. 8 to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment concerning the status of the handling of said new chemical substance in the preceding fiscal year. However, this does not apply when said new chemical substance was not manufactured or imported in the previous year.

Article 4(1)Every year, in any of the periods listed in the following items, a person who intends to obtain confirmation under the provisions of Article 3, paragraph (1), item (v) of the Act shall give notice to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry, and the Minister of the Environment by submitting written request Form No. 9 and a copy thereof for any new chemical substance he/she intends to manufacture or import during the period from April 1 of the year in which the period set forth in item (i) falls until March 31 of the following year, or for any new chemical substance he/she intends to manufacture or import during the period from the first day of the month following the relevant month in which each period set forth in item (ii) through item (iv) falls until March 31 of the following year.

(2)In the cases set forth in each of the following items, the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment shall not issue confirmation under Article 3, paragraph (1), item (v) of the Act for the quantities planned to be manufactured or imported that are listed in the relevant item.

Article 4-2A person who intends to obtain confirmation under the provisions of Article 3, paragraph (1), item (vi) of the Act concerning a new chemical substance intended to be manufactured or imported shall give notice in advance by submitting a written request using Form No. 10 and a copy thereof to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment.

Article 4-3A request under Article 5, paragraph (1) of the Act shall be filed by submitting written requests using Form Nos. 11 and 1 to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment when notification under Article 3, paragraph (1) of the Act is given.

Article 4-4(1)A person who intends to obtain confirmation under Article 5, paragraph (4) of the Act shall, when he/she intends to manufacture or import the relevant new chemical substance during the fiscal year (hereinafter referred to as the "notice year") that includes the day on which he/she has received notice that the new chemical substance for which he/she has made a request pursuant to the provisions of paragraph (2) or paragraph (3) of the same Article falls under paragraph (2) item (i) of the same Article (hereinafter referred to as the "notice day"), request such confirmation by submitting written request Form No. 12 and a copy thereof to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment.

(2)A person who intends to obtain confirmation under Article 5, paragraph (4) of the Act shall, when he/she intends to manufacture or import the relevant new chemical substance in or after the fiscal year that follows the year of notice, request such confirmation every year by submitting written request Form No. 12 and a copy thereof to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment during the period from March 1 to March 10 of the fiscal year prior to that in which he/she intends to manufacture or import the relevant substance.

(3)Concerning the application of the provisions of the preceding paragraph, when the manufacture or import of a new chemical substance is intended in the year following a notice year in which the notice day is in March, the expression "from March 1 to March 10" shall be deemed to be replaced with "until passage of ten days from the notice day."

(4)In the cases listed in the following items, the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment shall not issue confirmation under Article 5, paragraph (4) of the Act concerning the quantity planned to be manufactured or imported listed in each of said items respectively.

Article 4-5A request under Article 5, paragraph (7) of the Act shall be made by attaching the results of the tests set forth in paragraph (8) of said Article to the written request Form No. 13 and submitting them to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment.

Article 4-6(1)A person who intends to give notification under Article 3, paragraph (1) of the Act, make a request under Article 3 or Article 5, paragraphs (1) and (7) of the Act, and submit a report under Article 3-2 of the Act (hereinafter referred to as "notification, etc.") shall, when giving notification, etc. using electronic data processing systems (meaning electronic data processing systems which connect computers designated by the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment (including input-output devices; the same shall apply hereinafter) with computers used by persons intending to give notification, etc. through telecommunications lines; the same shall apply hereinafter) pursuant to the provisions of Article 3, paragraph (1) of the Act on the Use of Information and Communications Technology in Administrative Procedures, etc. (Act No. 151 of 2002, hereinafter referred to as the "Act on the Use of Information and Communications Technology"), input the following matters using a computer which conforms to the technical standards prescribed by the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment. However, instead of inputting the matters listed in item (iii), persons intending to give notification, etc. are not precluded from submitting, pursuant to provisions that the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment prescribe in a public notice, written documents, etc. to be attached pursuant to the provisions of laws and regulations.

(2)A person who intends to give notification, etc. under the preceding paragraph shall affix an electronic signature to the information input pursuant to the provisions of said paragraph (meaning an electronic signature provided under Article 2, paragraph (1) of the Act on Electronic Signatures and Certification Business (Act No. 102 of 2000); the same shall apply hereinafter) and shall transmit it with an electronic certificate (meaning an electromagnetic record prepared in order to verify that the person who intends to give the notification, etc. is the person who affixed the electronic signature; the same shall apply hereinafter) pertaining to said electronic signature and which falls under any of the following items.

Article 5(1)A person who intends to make the request under Article 4, paragraph (1) or Article 4-2, when making the request using an electronic data processing system pursuant to the provisions of Article 3, paragraph (1) of the Act on the Use of Information and Communications Technology, shall enter the following matters as provided for by the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment using a computer which shall conform to the technical standards prescribed by the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment.

(2)A person who intends to make the request under the preceding paragraph shall affix an electronic signature to the information input pursuant to the provisions of the preceding paragraph and shall transmit it along with an electronic certificate in connection with said electronic signature and falls under any of the following items.

Article 6(1)The inputting under the preceding Article shall follow the form prescribed in the Japanese Industrial Standards (hereinafter referred to as "Japanese Industrial Standards") Annex 1 X0208 based on the Industrial Standardization Act (Act No. 185 of 1949).

(2)The inputting under the preceding Article shall use "carriage return" and "line feed" among the graphic characters prescribed in the Japanese Industrial Standards X0201 and X0208 and control characters prescribed under the Japanese Industrial Standard X0211.

Article 7Measures to clarify names or business names under Article 3, paragraph (4) of the Act on the Use of Information and Communications Technology means affixing electronic signatures to information recorded in electronic notification, etc. forms and transmitting the electronic certificate listed in the items under Article 4-6, paragraph (2) and the items under Article 5, paragraph (2) along with said request.

Article 8(1)A person who intends to submit a request under the provisions of Article 5, paragraph (1) to the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment shall submit a document using Form No. 14 stating the person's confirmation code and other necessary matters

(2)The Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment shall grant a requestor code to a person who submits the document prescribed under the preceding paragraph after receiving said document.

(3)A person who has submitted a request under paragraph (1) shall, in the event of a change in the request or if the use of the requestor code ceases, notify the Minister of Health, Labour and Welfare, the Minister of Economy, Trade and Industry and the Minister of the Environment, without delay, by means of Form No. 15 or Form No. 16, respectively.